When properly executed, weekly team meetings can be an effective way to gather your employees together and regroup. From giving status updates on projects, to planning new initiatives, it’s always great to have this standing meeting on the calendar. Of course, all meetings aren’t equally productive, so if this one has turned into a mind-numbing snoozefest, you need to take immediate action to breathe life into it.
4 Ways to Make Weekly Team Meetings More Interesting
Create an Agenda
It’s hard to be too enthused about a meeting where nothing ever gets accomplished. Create an agenda letting your team know what topics will be discussed during the meeting, so they come prepared. It’s much easier to stay on topic, keeping conversation productive and flowing, when you have a list of points that must be covered in a certain period of time.
Get Moving
If you have a small team, take advantage of your group’s highly portable nature by turning your meeting into a walk outside. The change of scenery and increased blood flow is sure to stimulate energy, making your employees much more excited to attend. Even if your group is on the larger side, simply moving the meeting outdoors or to a different spot in the building can make a world of difference.
Ban Electronic Devices
These days, the thought of going pretty much anywhere without at least one electronic device is pretty much unfathomable. Most of your team probably comes to the weekly meeting equipped with a laptop and at least one smartphone. This is problematic because instead of listening intently, they’re all multitasking and barely paying attention. Inevitably, meetings are both boring and ineffective when no one is fully engaged, so ask everyone to leave all devices at their desks, to facilitate an effective discussion.
Reward Contributions
Some people have no qualms about speaking their minds during a meeting, but others need an extra push. Make your meeting more exciting by encouraging everyone to participate in the conversation, so you’re not just listening to the same people talk the entire time. Create an incentive for people to speak up by offering candy or another small reward every time a contribution is made.
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